Privacy Policy for AirBase Technologies LLC

Effective Date: March 7, 2025

Last Updated: March 7, 2025

At AirBase Technologies LLC ("we", "us", "our", or "AirBase"), a limited liability company organized under the laws of the State of Wyoming, we prioritize the privacy and security of your personal information. This Privacy Policy provides an exhaustive explanation of how we collect, use, store, disclose, protect, and process personal information when you engage with our website, platform, or services (collectively, the "Platform"). Our Platform serves as a conduit between individuals seeking employment opportunities ("Candidates") and organizations seeking to hire ("Clients"), as governed by our Staffing Services Agreement.

Your use of the Platform—whether as a Candidate, Client, or visitor—signifies your acknowledgment and acceptance of the practices outlined herein. We do not require explicit consent; rather, your interaction with our Platform constitutes your agreement to this Privacy Policy and our data handling practices. If you disagree with these terms, we respectfully ask that you refrain from using our Platform.

This Privacy Policy is crafted to ensure transparency, legal compliance (primarily with U.S. and Wyoming laws), and operational clarity. While our legal obligations are rooted in U.S. jurisdiction, we have integrated principles to address international data protection concerns where practical, recognizing that our users may span multiple regions.

Table of Contents

1. Who We Are
2. Information We Collect
   1. Information from Candidates
   2. Information from Clients
   3. Automatically Collected Information
   4. Payment Information
3. How We Use Your Information
4. Legal Basis for Processing
5. Data Sharing and Disclosure
   1. Sharing with Clients and Candidates
   2. Sharing with Service Providers
   3. Sharing with Third-Party Tracking Partners
   4. Legal and Protective Disclosures
6. Data Security
7. Your Rights Regarding Your Personal Information
   1. List of Rights
   2. How to Exercise Your Rights
8. Cookies and Tracking Technologies
   1. Types and Purposes
   2. Third-Party Tracking Providers
   3. Managing Preferences
9. Automated Decision-Making
10. Data Retention
11. International Data Transfers and Storage
12. Children's Privacy
13. Third-Party Links
14. Confidentiality
15. Data Handling for Staffing Services
16. Special Considerations for Video Recordings
17. Data Breach Notification
18. Changes to This Privacy Policy
19. Contact Us
20. Miscellaneous

1. Who We Are

AirBase Technologies LLC is a Wyoming-registered entity dedicated to providing contractual staffing services. We specialize in sourcing, screening, and placing qualified Candidates with Clients who require professional and technical personnel to fulfill their operational objectives. Our Platform leverages technology and human expertise to streamline this process, collecting and processing personal information from both Candidates and Clients in accordance with our Staffing Services Agreement. This Privacy Policy underscores our commitment to safeguarding your data while delivering exceptional staffing solutions.

2. Information We Collect

We collect an extensive array of personal information to operate our staffing services effectively. The type and scope of data depend on your role—Candidate, Client, or visitor. Below, we outline each category in meticulous detail.

2.1 Information from Candidates

Candidates provide information to enable us to connect them with employment opportunities offered by Clients. This includes:

Video Recordings:

• Recorded during interviews conducted via our Platform.
• Used to assess qualifications, communication abilities, and suitability for roles.
• Stored securely with restricted access (see Section 16).

Resumes:

Mandatory Fields:

• Full name
• Contact information (email address, phone number, optional mailing address)
• Employment history (job titles, employers, dates, responsibilities)
• Education history (degrees, institutions, dates)
• Skills and certifications (technical proficiencies, licenses)

Optional Fields:

• References (names, contact details)
• Portfolio links or work samples
• Personal statements or cover letters

Profile Information:

Created during account setup or service engagement:

• Full name
• Email address
• Phone number
• Professional background (e.g., years of experience, industry focus)
• Job preferences (e.g., location, salary range, contract duration)
• Any additional voluntary submissions (e.g., availability, relocation willingness).

2.2 Information from Clients

Clients provide information to facilitate their staffing needs under the Staffing Services Agreement. This includes:

Personal Details:

• Full names of representatives (e.g., hiring managers, HR contacts)
• Contact information (email addresses, phone numbers)

Company Details:

• Legal business name
• Industry type and operational scope
• Principal contact details (no physical address collected per your request)

Hiring-Related Information:

Job postings:

• Titles
• Descriptions
• Required qualifications (skills, experience, certifications)
• Compensation details
• Candidate feedback or evaluations post-interview
• Placement Order specifics (e.g., Start Date, duration, terms per Section 3 of the Agreement)

2.3 Automatically Collected Information

Interaction with our Platform triggers automatic data collection via cookies, web beacons, and other technologies:

Technical Information:

• IP address (static or dynamic)
• Browser type/version (e.g., Chrome 120.0, Safari 17.0)
• Operating system (e.g., Windows 11, iOS 18)
• Device identifiers (e.g., IMEI, UDID, MAC address)
• Internet service provider (e.g., Comcast, Verizon)

Usage Data:

• Pages accessed (e.g., /dashboard, /job-listings)
• Timestamps (e.g., visit at 2025-03-08 14:35:22 UTC)
• Session duration (e.g., 12 minutes on profile page)
• Clickstream data (e.g., sequence of clicks, form submissions)
• Referral sources (e.g., Google search, LinkedIn ad)

Geolocation Data:

• Approximate location (e.g., city: Denver, region: CO) derived from IP address.
• No precise coordinates collected.

2.4 Payment Information

For Clients, we collect payment details to process fees per the Staffing Services Agreement:

Payment Methods:

• Bank account details (account number, routing number)
• Credit/debit card details (card number, expiration, CVV)

Billing Information:

• Billing contact name
• Billing email
• Transaction records (dates, amounts, invoice IDs)

Candidates incur no fees, so we do not collect payment information from them.

3. How We Use Your Information

We leverage your personal information for purposes critical to our staffing operations, detailed as follows:

Matching Candidates with Clients:

• Analyze resumes, profiles, and video recordings to align Candidates with Client job requirements.
• Suggest matches using algorithms, refined by human review (see Section 9).

Facilitating Hiring:

• Share Candidate data with Clients for interviews and placements.
• Coordinate communications (e.g., scheduling via email or Platform messaging).
• Execute Placement Orders per the Agreement.

Service Delivery and Administration:

• Maintain Candidate and Client accounts.
• Process Client payments (e.g., monthly fees, Buyout Fees per Section 5).
• Manage Candidate leave (e.g., 15 days annual leave per Section 6).

Platform Enhancement:

• Use usage data to optimize functionality (e.g., faster load times).
• Troubleshoot issues (e.g., error logs for crash fixes).

Analytics and Insights:

• Aggregate data for trends (e.g., demand for software engineers).
• Generate internal reports for strategic planning.

Personalization:

• Customize job recommendations for Candidates.
• Tailor Candidate suggestions for Clients based on past hires.

Marketing and Advertising:

• Deploy targeted ads via third-party platforms (e.g., Google Ads).
• Assess campaign performance (e.g., click-through rates).

Legal and Safety Compliance:

• Meet regulatory requirements (e.g., IRS reporting).
• Protect against fraud or misuse (e.g., detecting duplicate accounts).

We adhere to data minimization, ensuring collection and use are proportionate to these needs.

4. Legal Basis for Processing

While U.S. law does not mandate a specific legal basis for data processing, we outline our grounds for clarity and global alignment:

Contractual Necessity:

• Candidates: Processing enables job placement services, implicit in Platform use.
• Clients: Processing fulfills the Staffing Services Agreement (e.g., sourcing Candidates).

Legitimate Interests:

• Enhancing Platform usability, conducting analytics, and marketing—balanced against your rights.

Legal Obligations:

• Compliance with tax, employment, or judicial requirements (e.g., Wyoming labor laws).

Your continued use substitutes for explicit consent. For automated decisions, we rely on contractual necessity or legitimate interests with human oversight (Section 9).

5. Data Sharing and Disclosure

We share your information under controlled conditions, never selling it for unrelated profit:

5.1 Sharing with Clients and Candidates

• Candidates: Profiles, resumes, and videos shared with Clients for hiring purposes.
• Clients: Job details and preferences shared with Candidates for opportunity awareness.
• Governed by the Staffing Services Agreement.

5.2 Sharing with Service Providers

Third-party vendors support our operations:

Examples:

• Cloud storage (e.g., AWS)
• Payment processing (e.g., Stripe)
• Support tools (e.g., Zendesk)
• Analytics (e.g., Google Analytics)
• CRM (e.g., HubSpot)

Obligations: Contractually bound to confidentiality and our instructions.

5.3 Sharing with Third-Party Tracking Partners

Partners collecting data for tracking/advertising:

• Meta: Ads and social integration.
• LinkedIn: Job promotion tracking.
• Google: Analytics, ads, tag management.
• Reddit/Twitter: Ad targeting.
• PostHog/HubSpot: Usage and marketing analytics.

Note: These entities may use data per their policies.

5.4 Legal and Protective Disclosures

Disclosure occurs:

• Legally Mandated: Subpoenas, court orders.
• Rights Enforcement: Fraud prevention, Agreement disputes.
• Emergencies: Safety threats to users or the public.

6. Data Security

We deploy rigorous safeguards:

• Encryption: TLS in transit, AES-256 at rest.
• Access Controls: Role-based, multi-factor authentication.
• Training: Staff trained on data protection.

No system is infallible; we aim for industry-leading protection and will notify you of breaches per Section 17.

7. Your Rights Regarding Your Personal Information

You control your data with these rights:

7.1 List of Rights

• Access: View all data we hold (e.g., profile).
• Correction: Fix errors (e.g., misspelled name).
• Deletion: Remove data within 90 days, barring legal needs.
• Objection: Challenge processing (e.g., stop ad targeting).
• Restriction: Limit use (e.g., during disputes).
• Portability: Export data (e.g., JSON format).
• No consent withdrawal, as we rely on use-based agreement.

7.2 How to Exercise Your Rights

• Request: Email [email protected] with details.
• Verification: Provide ID if needed.
• Timeline: Acknowledged in 10 days, completed in 30 (90 for deletion).
• Denials will be justified in writing.

8. Cookies and Tracking Technologies

We use tracking tools extensively:

8.1 Types and Purposes

• Essential: Login, session persistence.
• Performance: Speed diagnostics.
• Analytics: Traffic insights.
• Advertising: Personalized ads.
• Social: Platform integration.

8.2 Third-Party Tracking Providers

See Section 5.3 for providers.

8.3 Managing Preferences

• Browser: Block cookies (may impair functionality).
• Opt-Outs: Use provider tools (e.g., Google Ads Settings).
• Devices: Limit ad tracking in settings.
• No consent banner; use implies acceptance.

9. Automated Decision-Making

• Process: Algorithms suggest Candidate-Client matches.
• Oversight: Human review finalizes decisions.
• Rights: Request details or object per Section 7.

10. Data Retention

• Candidates: Active until disuse, then 2 years; videos 1 year.
• Clients: Relationship duration + 7 years.
• Payment: 7 years.
• Usage: 3 years, then anonymized.
• Requests: Deleted in 90 days unless legally retained.

11. International Data Transfers and Storage

• Location: U.S.-based servers.
• Transfers: Data from abroad stored in U.S.; laws differ (e.g., vs. GDPR).
• Safeguards: Vendor contracts, internal policies.
• Use signifies consent to U.S. processing.

12. Children's Privacy

• Age Limit: 16+.
• Action: Delete minors' data within 90 days if detected.
• Report concerns to [email protected].

13. Third-Party Links

We're not liable for external site practices; review their policies.

14. Confidentiality

Per Section 11 of the Agreement:

• Scope: Includes all user data.
• Use: Only for services.
• Exceptions: Placement needs, legal duties.

15. Data Handling for Staffing Services

Aligns with Agreement terms (e.g., Placements, Buyouts).

16. Special Considerations for Video Recordings

• Use: Client evaluation only.
• Security: Enhanced encryption.
• No Biometrics: No facial recognition.
• Retention: 1 year max.

17. Data Breach Notification

Process: Assess, notify (e.g., within 72 hours if required), mitigate.

18. Changes to This Privacy Policy

• Updates: Notified 30 days prior via email/Platform.
• Acceptance: Continued use post-update.

19. Contact Us

Email: [email protected]

Response: Within 10 business days.

20. Miscellaneous

• Law: Wyoming governs.
• Severability: Invalid terms don't affect others.
• Accessibility: Alternative formats available.